Vacancy Overview

Executive Assistant

Salary

£28k - £30k

Location

LS1

Ref

LHJ7987

Description

These Executive Assistant/Personal Assistant roles, available on a temporary to permanent and permanent basis would suit someone who wants a more diverse EA/PA role. We’re looking for candidates with experience at EA level and experience working in a recruitment environment would be an advantage. Based in modern offices, close to Leeds train station these are an excellent opportunity for someone looking for variety.

Job Profile

Our client is looking for two Executive Assistants/Personal Assistants to join their team within Leeds City Centre. They are looking to fill a permanent role and a temporary – permanent role. The temporary role will be initially 3 months temping with the opportunity to become permanent if your right for the role and the role is right for you. They have advised previous EA/PA experience or recruitment experience is desirable but not essential.

Responsibilities

  • Diary management: liaising with clients/candidates/consultants.
  • Call filtering, note taking, and inbox management (Microsoft Outlook).
  • Arrange client and candidate meetings and BD meetings
  • Help with and ensure all documentation is grammatically accurate including for potential client pitches, client update reports, candidate reports, proposal letters, engagement letters etc
  • Awareness of assignments in place and key clients always, to be ‘on top of’ team’s deliverables
  • Understand the search process and be aware of requirements/timings of key client meetings on live assignments;
  • Assist with client paperwork and meeting any associated deadlines
  • Manage the search timelines ensuring deadlines are met, action points are responded to and all necessary documentation is completed.
  • Preparation of candidate reports and other materials when required e.g. longlist and shortlist reports
  • Manage specific elements of projects, where appropriate, take programme management responsibility for projects as identified.
  • Act as point of contact for candidates during assignments
  • General and ad hoc support to the team as and when required for the success of the end-to-end search process.
  • To provide holiday cover for the teams’ Project Managers\Exec Assistants
  • Assist team to log applications and CVs onto database.
  • The ideal candidate will be a proactive problem solver with strong common sense, detail orientation and interpersonal skills. The ideal candidate can prioritise, organize, multi-task and liaise with multiple internal and external stakeholders.

Experience, skills set and/or qualifications required

  • Ideally will have recent proven work experience as an Executive Assistant/Personal Assistant in a corporate, client centric environment with the confidence to engage at all levels
  • Knowledge of office management systems and procedures
  • Experience and proficiency of using MS Office programmes
  • Excellent verbal and written communications skills including proficiency in English
  • Educated to degree level is desirable but not essential
  • If you have previously worked in recruitment and feel you could transfer experience to EA/PA role it is worth applying

Hours: Monday – Friday 9am – 5.30pm

Salary: 28K – 30K

Location: Leeds, City Centre

Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application.

(Jo Holdsworth Recruitment – Recruitment Agency)

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