Fleet Administrator.

We have an urgent requirement for a permanent Fleet Co-ordinator. The role is working for a highly regarded firm on the outskirts of central Leeds. You will be working within a small, close-knit team and you do need experience in a similar role. You need to offer very good communication skills and strong IT ability. It is a fast paced role with plenty of variety. A driving licence is essential as you will occasionally visit other sites for fleet induction of new starters.

The Role


A varied role working within Fleet Management, you will contribute to the full range of duties required to run this busy department. Some experience in Fleet Administration is required.

Responsibilities

• Maintain accurate and up to date records within the Fleet Management System to support reporting and compliance.
• Assist in vehicle handovers and returns, prepare the vehicle handover forms.
• Schedule repairs or preventative maintenance, liaise with company vehicle users and dedicated garages available through our supply chain, booking in servicing, tyre repairs and MOT’s.
• Recording of weekly vehicle checks, whilst identifying non-conformance.
• Driver Licence checks, assist with the quarterly checks.
• Collate and report vehicle accident information to our company vehicle insurers and H&S.
• Ordering and cancellation of Company fuel cards.
• Deliver vehicle induction in Fleet Managers absence, which may involve travelling to other depots.
• Provide daily support to all vehicle users whilst resolving vehicle issues and defects reported.
• Process and report any driving infringements, fines and charges.
• Administrative duties including filing, organising documents and data entry.
• Any other duties as reasonably required.

• You need to be able to prioritise, and confidently manage multiple tasks in a fast-paced environment and proactive role
• High level of accuracy and attention to detail is essential
• Strong administrative and IT skills particularly
• Organised and self-motivated, ability to work independently and in a team
• An understanding of the importance of data protection and confidentiality to follow GDPR-compliant processes
• A Full UK Driving Licence is also required
• Previous experience in transport logistics or fleet administration

Valuable Experience, though not required

• Technical knowledge with LCV or Commercial vehicles preferable
• Familiarity with compliance, telematics and data management
• Understanding of vehicle maintenance scheduling, compliance and DSVA regulations and managing driver records
• Experience with fleet management software and telematics