A high profile property firm are currently looking for an Office Manager or Senior Administrator or PA (as duties cover all of these) to support in a long term temporary contract for just over 12 months. This is a varied role working for an exciting organisation based in excellent premises near Garforth. You need previous experience in office management for this role and you must be able to commit until at least mid September 2023. This is maternity cover.

Job Profile

The role will be responsible for the management of services that support the core business of the organisation. It is a role that allows you to work autonomously therefore you need to be pro-active and manage your time and responsibilities, as well as follow instruction when required by senior stakeholders.

Key responsibilities include:

• Liaison with the Front of House Reception team
• Liaison with maintenance services
• Management of access control and office security
• Arranging service appointments with suppliers as needed and managing all relationships with external service providers (stationery, office equipment, kitchen supplies, coffee, milk, zip tap, printers, access door control, post and courier services, confidential waste collections)
• Ensure all facilities-related matters are reported to building maintenance and/or building management and resolved in a timely manner
• First aid, Fire Marshall, Health and Safety & DSE management
• Opening post, distributing and scanning as applicable
• Checking inventory on regular basis and ordering office and kitchen supplies (stationery and refreshment purchases)
• Assist with the co-ordination of the onboarding and offboarding processes for staff, initial orientation including photographs, desk moves
• Maintain the office seating plan
• Be responsible for the locker and cycle list allocation
• Point of contact for building security regarding temporary access for lost/forgotten access cards for staff
• Manage staff out of hours working
• Ordering business cards
• Coordinating travel
• Meeting room management
• Involvement in staff engagement and social committee

Experience, skills set and/or qualifications required:

• Experienced ‘handson’ Office Manager who can work on their own initiative and work effectively with a wide range of colleagues, associates and contractors
• Proactive, professional, hard working and committed individual with supervisory and management experience
• Excellent presentation, communication, IT and interpersonal skills are essential
• Be fully proficient in all Microsoft Office programs (including Word, Excel & Outlook); competent user of internet for research and resourcing
• Be able to prioritise a busy workload whilst maintaining excellent attention to detail
• Proactive, positive, mental attitude in identifying issues at the earliest opportunity and in responding to potential problems; able to share learning or enable process improvement; discretion when supporting activities and handling sensitive data
• Be solution driven and able to multi task
• Excellent planning and organisational skills
• Strong level of written and spoken English, candidates will be expected to communicate with a variety of people both internally and externally.
• Hard-working, committed and energetic yet judicious with how to best leverage time and resources for a successful outcome
• Positive and energetic attitude

Hours: Typically Mon to Fri, 9am to 5.30pm

Salary: £24,000 to £27,000 dependent on experience

Location: Leeds – close to Garforth, car driver ideal

Due to the amount of response, we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30-day period and contact you via any method of contact you have listed on your application.

(Jo Holdsworth Recruitment – Recruitment Agency)